Colebrook Junior School

Working Together to achieve Success

Towcester Road, Swindon,
Wiltshire SN3 4AS

01793 823 057

GDPR - Data Protection

Colebrook Junior  School takes seriously its responsibility to protect and

safeguard the welfare of the children and young people in its care.’


Colebrook Junior  School collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This information is gathered in order to enable us to provide education and other associated functions. 

In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.

We have a duty to be registered, as Data Controllers, with the Information Commissioner’s Office (ICO) detailing the information held and its use. These details are then available on the ICO’s website.

We also have a duty to issue a Privacy Notice to all pupils/parents; this summarises the information held on pupils, why it is held and the other parties to whom it may be passed on.

Colebrook Junior School puts children at the heart of the learning process and provides a safe and secure learning environment. We are committed to developing creative and positive ways for the child’s voice to be heard whilst recognising the responsibility to use, hold and safeguard information received.

Sharing information unnecessarily is an erosion of trust. The school is mindful that it is placed in a position of trust by all stakeholders and there is a general expectation that a professional approach will be used in all matters of confidentiality.

All staff involved with the collection, processing and disclosure of personal data will be aware of their duties and responsibilities by adhering to GDPR  guidelines and Data Protection principles..

What is Personal Information?

Personal information or data is defined as data which relates to a living individual who can be identified from that data, or other information held.

Data Protection Principles

The Data Protection Act 1998 establishes eight enforceable principles that must be adhered to at all times:

  1. Personal data shall be processed fairly and lawfully;
  2. Personal data shall be obtained only for one or more specified and lawful purposes;
  3. Personal data shall be adequate, relevant and not excessive;
  4. Personal data shall be accurate and where necessary, kept up to date;
  5. Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose or those purposes;
  6. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998;
  7. Personal data shall be kept secure i.e. protected by an appropriate degree of security;
  8. Personal data shall not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of data protection.


Colebrook Junior  School is committed to maintaining the above principles at all times. Therefore the school will:

  • Inform individuals why the information is being collected when it is collected;
  • Inform individuals when their information is shared, and why and with whom it was shared;
  • Check the quality and the accuracy of the information it holds;
  • Ensure that information is not retained for longer than is necessary;
  • Ensure that when obsolete information is destroyed that it is done so appropriately and securely; Ensure that clear and robust safeguards are in place to protect personal information from loss, theft and unauthorised disclosure, irrespective of the format in which it is recorded;
  • Share information with others only when it is legally appropriate to do so;
  • Set out procedures to ensure compliance with the duty to respond to requests for access to personal information, known as Subject Access Requests
  • Ensure our staff are aware of and understand our policies and procedures.


Please click on the links below to access further information.


Data Protection Policy

Privacy Notice

Digital Image Policy